Project Management Process

Project Management Process

Project Management Process

Preface

Design operation is one of the critical processes of any design. Project Management is due to the fact that design operation is the core process that connects all other design conditioning and processes together.

When it comes to the conditioning of design operation, there are aplenty. Still, these plenitude of design operation conditioning can be distributed into five main processes.

Let’s have a look at the five main design operation processes Project Management in detail.

Project Management Process

1- Design Inauguration

Design inauguration is the starting point of any design. In this process, all the conditioning related to winning a design takes place. Generally, the main exertion of this phase is thepre-sale.

During thepre-sale period, the service provider proves the eligibility and capability of completing the design to the customer and ultimately wins the business. Also, it’s the detailed conditions gathering which comes next.

During the conditions gathering exertion, all the customer conditions are gathered and analysed for perpetration. In this exertion, accommodations may take place to change certain conditions or remove certain conditions altogether.

Generally, design inauguration process ends with conditions subscribe-off.

2-Project Planning

Project planning is one of the main design operation Project Management processes. However, there could be heavy negative consequences during the coming phases of the design, If the design operation platoon gets this step wrong.

Thus, the design operation platoon will have to pay detailed attention to this process of the design.

In this process, the design plan is deduced in order to address the design conditions similar as, conditions compass, budget and timelines. Once the design plan is deduced, also the design schedule is developed.

 

Depending on the budget and the schedule, the coffers are also allocated to the design. This phase is the most important phase when it comes to design cost and trouble.

3- Design Prosecution

After all paperwork is done, in this phase, the design operation executes the design in order to achieve design objects.

When it comes to prosecution, each member of the platoon carries out their own assignments within the given deadline for each exertion. The detailed design schedule will be used for tracking the design progress.

During the design prosecution, there are numerous reporting conditioning to be done. The elderly operation of the company will bear diurnal or daily status updates on the design progress.

In addition to that, the customer may also want to track the progress of the design. During the design prosecution, it’s a must to track the trouble and cost of the design in order to determine whether the design is progressing in the right direction or not.

Project Management Process2

In addition to reporting, there are multiple deliveries to be made during the design prosecution. Generally, design deliveries aren’t onetime deliveries made at the end of the design. Rather, the deliveries are scattered through out the design prosecution period and delivered upon agreed timelines.

4- Control and Confirmation

During the design life cycle, the design Project Management conditioning should be completely controlled and validated. The controlling can be substantially done by clinging to the original protocols project management process similar as design plan, quality assurance test plan and communication plan for the design.

Occasionally, there can be cases that aren’t covered by similar Project Management protocols. In similar cases, the design director should use acceptable and necessary measures in order to control similar situations.

Confirmation is a supporting exertion that runs from first day to the last day of a design. Each and every exertion and delivery should have its own confirmation criteria in order to corroborate the successful outgrowth or the successful completion.

When it comes to design deliveries and conditions, a separate platoon called’ quality assurance platoon’ will help the design platoon for confirmation and verification functions.

5- Bonus and Evaluation

Once all the design conditions are achieved, it’s time to hand over the enforced system and closeout theproject. However, the design will be properly accepted and paid by the client, If the design deliveries are in par with the acceptance criteria defined by the customer.

Once the design bonus takes place, it’s time to estimate the entire design. In this evaluation, the miscalculations made by the design platoon will be linked and will take necessary way to avoid them in the unborn systems.

 

During the design evaluation Project Management  process, the service provider may notice that they have not gained the anticipated perimeters for the design and may have exceeded the timelines planned at the morning.

In similar cases, the design isn’t a 100 success to the service provider. Thus, similar cases should be studied precisely and should take necessary conduct to avoid in the future.

Conclusion

Design operation is a responsible Project Management process. The design operation process connects all other design conditioning together and creates the harmony in the design.

Thus, the design operation platoon should have a detailed understanding on all the design operation processes and the tools that they can make use for each design operation Project Management process.

Project Management Process Groups

Project Management Process Groups

5 Design Operation Process Groups Explained

There are two main orders in the realm of Project Management, which are to be adroitly learned to succeed Knowledge Areas and Process Groups. These two orders are considered as the backbone of the PMBOK Guide (Project Management Body of Knowledge). For one to successfully develop into a Project Management Professional, he or she must come complete in both Knowledge area and process groups. The Process Groups are the styles through which one executes the processes needed to do the Project Management. Learning and enforcing process groups are two different effects because every design is unique in its own way, and the process groups are shaped and moldered consequently to fit the design.

Why Reuse Groups in Project Management?

For a design to be successful, the design platoon should.

Determine suitable processes needed to meet the design objects

Work to achieve conditions by using a defined approach

Arrange and maintain applicable communication and engagement with stakeholders

Misbehave with conditions to meet stakeholder requirements and prospects

Balance the critical constraints of compass, schedule, budget, quality, coffers, and threat to produce the particular product, service, or affect

Project Management Process Groups

. The design director and his design platoon are responsible for deciding which processes are applicable and how to use them to get the stylish out of the design.

The processes in Project Management are connected and aligned to each other in one way or the other. Variations and changes performed during one process affect other affiliated processes also. For case, a change in compass change generally affects design cost, but it may not affect the position of threat. These process relations frequently bear negotiations among design conditions and objects. These adaptations could vary from design to design and association to association. The part of a design director is to manage these relations to meet guarantor, client, and other stakeholder requirements. In some cases, a process or set of processes may need to be dinned several times before achieving the needed outgrowth.

 

Project Management Process Groups

1. Initiating

The pivotal step involved in Project Management is casting a vision for what’s to be fulfilled in the duration of the design and when that’s to be achieved. Without proper planning being laid, and without a foundation being set, constructing anything is close to insolvable. The inauguration process creates a firm foundation on which the other four Process Groups are erected. The inauguration group includes all the processes that are used to initiate a design.

Inauguration is a process that sets the direction of the design. Hence, skipping or avoiding this particular stage could be fatal. The nanosecond details are to be looked into precisely, and the fewest of diversions can affect in the complete failure of the design and its objects. Until and unless one has a clear view of what the objects of the design are and what approaches are to be taken, the professional shouldn’t get into the alternate phase – Planning!

The inauguration stage includes procedures like organizing brigades, acquiring blessings, and laying down the original work orders in place. It’s the design director’s responsibility at this stage to identify pitfalls, keep track of the coffers demanded, dependences needed, and design objects, timelines, compass, and deliverables of the accepted design.

2. Planning

The alternate phase of the Process group is planning. Some design directors are of the opinion that the compass is fulfilled to its fullest in the inauguration stage, but on the negative, in the planning stage, the compass is farther developed and developed at a much more detailed position through a process called progressive elaboration.

It’s a common fact that failing to plan is planning to fail. Generally, associations commence a design with only minimum planning assuming that everything will gradationally fall into place as the design progresses. But latterly do they realize that, without any real or sufficient planning, disaster strikes in the design.

A design director has to spend some quality time mapping out all the details of the design, and these details are latterly on intermingled into a master document or Project Management plan. This Project Management plan helps all the platoon members, stakeholders, and leaders to relate to the document throughout the design and can be submitted for final authorization and blessing before officially beginning work on the design.

Defining and detailing the design compass

Picking design brigades and leaders

Setting proper plans for maximum productivity

Developing design schedule

Furnishing structure to achieve objects

Establishing effective communication among design platoon and stakeholders

Fastening on the design timeline and budget allocation

3. Executing

The immediate step after the planning phase is the phase of prosecution. Prosecution is the phase where the design brigades carry out their separate individual tasks which were assigned to them during the planning stage. Every platoon member works in tandem to achieve the set deliverables, and the design director keeps track of the coffers and budget conditions. As the prosecution phase is the place where utmost of the budget is spent, stakeholders of the design get involved during this stage to make asked changes or requests.

Project Management Process Groups

The design director during the prosecution process group manages brigades effectively while orchestrating timeline prospects and reaching standard pretensions. The design director has to establish proper communication with his platoon at all situations so that; he can address the platoon’s enterprises or other complex situations related to getting the design completed with the fixed time frame and budget.

The design prosecution phase has no time limit; it depends on the design. It could take days, months, or times for the completion of a design. But just the prosecution phase isn’t enough to insure that the design is on track and gets completed, rather it also requires further detailed attention. By detailed attention we mean, Monitoring and Controlling Process which we’re going to bandy in the farther motifs.

 

4. Monitoring and Controlling

The fourth in the list of Project Management process groups is‘Monitoring and controlling.’This particular stage inspects all the tasks and their performance to insure that the approved and authorized design is within the compass of the Project Management plan. The design at all times must be within the allocated budget limit and must be completed within the fixed time frame. Monitoring and controlling is the stage where the design’s factual performance is compared with the planned performance so that effective measures can be taken to alter any significant differences.

Monitoring and the controlling process are continuously performed throughout the design life- cycle. The core chops and capabilities involved in this process are addressing the ongoing budget considerations and reducing unlooked-for situations which could hinder the platoon’s capability to meet with the design deliverables that are set within the Project Management plan. Design directors keep the instigation going forward and cover the design from being intruded by laboriously covering progress of LMS and using foresight and quick response to address design challenges.

 

5. Ending

As every other Project Management process group has its ideal, indeed the ending phase has its particular objects. The ending process group consists of processes performed to conclude all the conditioning related to the entire design to insure that the design is formally completed. During the design’s last phase, i.e., design check, everything should be detailed in order to measure to see if the design was executed as planned and if the outgrowth is in alignment with the client needs.

At last, the design director should duly close the design by archiving records, conducting assignments learned sessions, finishing payments, completing contract check procedures, releasing the being coffers, and handing off the completed product. The design director has to insure that assignments are learned substantially. And the literal information about the design is centrally archived and stored, so that it can be used as inputs for unborn systems, rather of going through the entire process again.

 

Important Rudiments of Project Management Process Groups

There are some Project Management processes, piecemeal from the five over, which run through all of the phases.

Phase Management As the name suggests, a design director’s job is to satisfy the conditions for completing each phase, and for starting the coming bone. He must be completely apprehensive of the deliverables that must be completed and accepted by the concerned stakeholders before exiting a phase.

Communication Communication plays an integral part in any design. A design director must make sure that liabilities regarding communicating with platoon members, the design board, the different stakeholders, and affiliated third parties are clear. Inadequate or indecorous communication is a common problem area for systems, and it needs to be meetly addressed.

Procurement This is a specialist area. Some systems, like the bones involving information technology, hire third parties to manage purchasing or any other department. Efficiently managing these third parties is an essential task for a design director.

Integration Numerous systems impact not only their department or area but other areas of the business as well. As a design director, one must make sure that he reflects how the design will affiliate with other systems or functions or will affect other businesses.

 

Conclusion

It’s vital that professional design directors are familiar with the practice and prosecution of five main process groups. The only way to make oneself most good or precious to a company is to know who one can effectively initiate, plan, execute, cover, and close a design. As the design director undertakes and leads further systems, he/ she gains enough experience which is necessary to understand what works best for the progress and growth of the company. Give yourself a chance to grow in your Project Management career with PMP instrument training, and gain the stylish chops and practices to manage systems.

Project Management Process Flow

Project Management Process Flow

Sample Project Management Flow Chart

In design operation, Project Management a inflow map is a visual aid to understand the methodology you ’re using to manage the design. The illustration Project Management shows the interdependent and resemblant processes over the course of the design’s life cycle.

Design directors use a inflow map to offer a clear picture of process and to find ways to ameliorate design effectiveness. A inflow map displays graphically the design’s ideal and seeks to more logically order the conditioning therein. But, a inflow map can also help with monitoring progress and indeed status reporting.

Project Management Process Flow

The design operation inflow map is one of the numerous tools you need as a design director to control the design. With the right design operation software, your Project Management operation can be indeed more productive and effective. But before we get to that, let’s look a little more nearly at what a inflow map is outlining.

What Does a Project Flow Chart Outline?

A design operation inflow map can outline whatever you want to outline. You can have one for the inauguration process, which would start with the inauguration and inflow to the design duty.

That would also lead to two different aqueducts if the design duty is n’t approved, you must either acclimate or cancel the design, which leads back to the inauguration, or it results in the cancellation of theproject.However, also you can continue with the planning Project Management process, If the design duty is approved.

 

The Project Plan

The planning process is complex. It starts with planning, collecting conditions and the development of compass. That can go moreover to design position pointers or a design scorecard, both of which lead to the design plan. That plan, of course, leads to coffers, budgets, schedules, etc. Each of those subsets leads to another point in the inflow map, similar as the dispatches or threat plan, which in turn flows into the change control plan and quality operation. Ultimately you get to blessing, which leads to Project Management the executing process, or no blessing, transferring you back to the morning.

 

The Prosecution of a Plan

Executing can be a whole other flowchart, leading to the development of the design platoon, securing coffers for quality assurance and the manner of communication distribution. Again, you either acclimate, cancel or continue, and depending on which you choose, you ’re back at the morning, cancelling that phase or moving on to the coming procedure.

 

Monitoring and Controlling the Project

There’s naturally a inflow map to note the monitoring and control processes of the design, which starts with monitoring and control and leads to an intertwined change control plan of Project Management. That leads to quality control, which flows into reporting threat and issues, and so forth.

Project Management Process Flow

Ending the Project

Indeed closing a design is a process, and thus can be imaged in a inflow map. Start with the close of the design, and also the conditioning that flow from that, including the verification and acceptance of design deliverables and operations, and also the transition to what assignments Project Management you ’ve learned. Also, you ’re ready to subscribe off!

The Whole Design Process

Still, the whole design process can be captured in a design operation inflow map that can be used in congress with the others or as a standalone visual, If you prefer. Thismacro-flow map would start with the whole design, leading from the design creation, attestation, task assignments, meetings, dockets, reports, etc. Each of these can lead to its own sluice, similar as design creation flows into covering the design status Project Management, while attestation leads to budget, schedule,etc.

 

Why Is a Visual Diagram to View Process Important?

Visual plates are important because they prop in the understanding of complex systems, which helps you fluently drive systems to successful ends. As noted, a inflow map is flexible and can suit your requirements, whatever they might be. In fact, a inflow map can help you like your Gantt map does, by creating a visual that helps you see progress more snappily and privately than a mound of documents can.

The inflow map can help in all manner of design processes, similar as the planning of a new product, establishing that process and modeling the business process for the design. It can also help you manage workflow, data, the auditing process and anything differently that’s Project Management process- grounded.

 

Types of Project Flowcharts

There are different types of inflow maps that you can use to illustration your process. A introductory inflow map is a simple illustration that represents a series or sequence of way that involve a decision. Then are some common variations on the theme.

 

Process Flowchart

This is used to dissect the inflow of conditioning when making a product or service. It shows the relationship between all the larger factors demanded to complete the design.

 

Workflow Diagram

This is used to illustrate and manage workflow. You can concentrate on process integration, platoon tasks or both. The ideal is to produce quality that’s harmonious by homogenizing the Project Management process.

 

The Swimlane Flowchart

This breaks up the inflow into columns, which is helpful for organizing conditioning into separate visual orders that illustrate different liabilities or places.

 

Value Stream Mapping

This is a spare inflow map used to dissect and design the inflow of accoutrements and information at the system position, substantially used in manufacturing and product development.

Data Flowchart

This is a great tool when doing a structural analysis. It shows the way data is reused and can be used in data operation, modeling and further.

 

Common Rudiments in Flow Charts

There are numerous further types of inflow maps, but they all partake certain rudiments, similar as imaging a process to understand that process at a regard. Flow maps offer the visual clarity you need to make multiple processes clear and easy to communicate. They can be used to replace meetings in numerous cases as they clarify process. A inflow map also sequences events to reduce the possibility of over tasking your platoon, which saves time and coffers. This leads to increased effectiveness and effective analysis, which makes for better problem- working.

 

Stylish Practices for Making a Project Management Flowchart

The purpose of a flowchart is to simplify the process and make it easy to see how one thing in your design leads to another. To make that as clear as possible, you ’ll want to do the work beforehand. That is, have your conditioning easily detailed and break down your design into phases.

In terms of design, you want to stay constant. Every shape, line and indeed textbook box mustn’t distract from the overall design. Keep the shapes the same size and the distance between them analogous. Use the same fountain. You do n’t want to call attention to the design, but rather the process.

Again, since clarity is the thing, you do n’t want your flowchart of virtual team building to spread over further than one runner. That might not always be possible, and clearly do n’t reduce the map to fit if it interferes with the readability. But it’s a good rule of thumb to end for one runner.

Free Tools for Making a Flowchart

Still, there are numerous free tools that can help you get started, If you want to try your hand at creating a flowchart. The following are a couple of the further popular bones.

 

Google Delineations

Google Drawing is an extension for Chrome and allows you to produce shapes and plates in any color. You can make your plates together online and also add them to documents and websites.

 

Pencil Project

Pencil Project is another open- source prototyping tool that can be used on all platforms. The newest interpretation is from 2019 and is great for making a simple, fast flowchart. It has lots of erected-in options, or you can produce your own shapes.

 

How Do Project Flow Maps Differ from Work Breakdown Structures?

A work breakdown structure (WBS) shows the tasks in a design. It isn’t good for showing process, like a design inflow map. Project Management Work breakdown structure software displays your tasks as a hierarchical corruption of the design compass that must be done by the design platoon to produce the needed deliverables.

A design operation inflow map is better equipped to handle design process. They more communicate the process to everyone involved in the design and can be more effective in assaying problems. They also serve as a good source of attestation and companion through the Project Management design’s process. Flow maps indeed help in the debugging process and conservation by placing trouble where it’s most demanded and in a more effective fashion.

Work breakdown structures Project Management have their place in your design plan, but they’re designed for a more specific task. The inflow map is a more flexible tool, but it’s also an instrument for the overall process of the design as opposed to the individual tasks that make up the design.